You’re on the Australia site
Select a region

Expense OnDemand

By ExpenseOnDemand Limited
Featured app
4.7 out of 5 stars
Free 15 day trial available
Get this app
Unleash unparalleled expense management with ExpenseOnDemand, a world-class expense management software that partners with Xero, the global leader in cloud accounting. This seamless integration transforms the way you handle expenses, providing financial clarity and operational efficiency.
Rated
4.7
out of 5
Reviewed by
57
Xero users
Try this app
Free 15 day
trial available
Featured in
Featured app
collection

Overview

Key Benefits

Seamless Integration: Eliminate manual data entry and errors with ExpenseOnDemand's seamless integration with Xero, ensuring your financial records are always up-to-date and accurate.

1 Automation: Liberate your team from tedious expense-related tasks with automation capabilities, allowing them to focus on strategic initiatives that drive growth and innovation.

2 Informed Decision-Making: Gain real-time visibility into expenses, identify areas for cost optimisation, and enforce expense policies with ease.

3 Multi-Currency Support: Effortlessly accommodate expenses incurred in different parts of the world with ExpenseOnDemand's multi-currency support, eliminating cumbersome currency conversions and ensuring accurate financial reporting.

4 Simplified VAT/GST Handling: Streamline the process of accounting for tax on expenses with ExpenseOnDemand's integrated VAT/GST management tools, ensuring compliance and eliminating the risk of errors.

5 Streamlined Approval Process: Set up multiple approvers and multi-level approvals based on criteria such as amount or expense type, ensuring expenses are reviewed thoroughly and efficiently without hindering productivity.

6 Enhanced Employee Satisfaction: Empower employees to manage their expenses effortlessly with ExpenseOnDemand's user-friendly interface and mobile app, fostering a more engaged and productive workforce.

7 Automated Credit Card Transaction Import: ExpenseOnDemand now automatically imports credit card transactions from Xero and sends them to cardholders for review. Cardholders can then attach receipts, provide other relevant information, and all expenses can be automatically exported back into Xero.

This feature compliments the existing manual import option, allowing both methods to coexist seamlessly.

Empower Your Business with ExpenseOnDemand and Xero

Schedule a discovery call today and learn how ExpenseOnDemand can transform your expense management processes, save you time and money, and empower you to make informed financial decisions that propel your business to new heights.

Expense OnDemand
Play Video
, opens in a dialog

Expense OnDemand + Xero

Why Choose ExpenseOnDemand with Xero?

1 Dedicated Expense Management System: ExpenseOnDemand exclusively focuses on expense management, including AP Automation, and is designed to meet the needs of organisations with 4 to 4000 employees.

2 Multiple Approver Levels: Set up multiple line managers and multi-level approvals based on criteria such as amount or expense type, eliminating the need for a single approver and external tools for approval workflows.

3 Receipt Scanning and Mobile Use: Utilise AI for high-quality receipt scanning via mobile and web apps, automatically capturing date, supplier, amount, and receipt number. No need to switch to the desktop app for mobile expense submission.

4 Customisation and Employee Management: Cater to businesses with multiple employees, offering role assignments, multiple approvers, and flexible expense structuring, adapting to your unique business needs.

5 Cost Transparency: ExpenseOnDemand platform offers a flexible 'pay-as-you-go' model along with a monthly rolling contract that respects your needs.

Additional Benefits

  • Real-time expense tracking and reporting
  • Customisable expense policies
  • Integrated policy enforcement
  • Fraud detection and prevention
  • Global support

Get started with ExpenseOnDemand and Xero today!

Call to Action:

Schedule a free demo today and experience the power of ExpenseOnDemand and Xero.

Reviews & ratings

4.7 out of 5 stars
57 Reviews

Sort and filter

Rating
Sort

Most recent reviews

DM
Diana Miao
Posted 28 Jul 2025
1 out of 5 stars

Abusolutly not recommend !

Beware ,I subcribed FREE 14 day trial version,this is on day one I haven't found what I need ,then would like to unsubscribe ,it actually cost me $160 ,firstly they said they won't refund,then I try to unsubcribe 5 times and 5 times failed

Response from Expense OnDemand

Hi Diane, We’re sorry to hear about your experience and would like to clarify a few important points: 1. You signed up for a FREE 15-day trial on Sunday, 27th July 2025. 2. We reached out the following morning offering a demo and assistance, but received no response until your message to Support and then this Xero Market Place review. 3. The AUD $160 charge was for a third-party product you selected and subscribed to. A free trial option was available at the time on the same page, but was not chosen. 4. Our policy is to offer full access to all features of our app during the 15-day trial — with no exceptions. 5. No refund was denied, as no request was received. However, we have now processed a full refund as a goodwill gesture. 6. Our unsubscribe process is reliable, and we’ve had no other reports of failure. That said, we are investigating your case further. 7. Customer satisfaction is a priority for us. We’ve had a clear refund policy in place since 2003 and have never refused a valid request. If you’d like help using the app or have further concerns, please contact us directly at support@expenseondemand.com or reach out to sunita.nigam@expenseondemand.com, who initially contacted you and would be more than happy to help and assist further. We’ve also sent this response via email for your convenience. Best regards, Support Team ExpenseOnDemand
WC
Winnie Collymore
Posted 26 Jun 2025
5 out of 5 stars

Xero Projects Integration with ExpenseOnDemand – Game Changer

Since integrating ExpenseOnDemand with Xero Projects, managing project expenses has become dramatically more efficient. Now, all our active Xero Projects automatically sync with ExpenseOnDemand—no more manual entry. This automation not only saves time but also ensures our data is always accurate and up to date. When employees submit expenses, they simply select the relevant Xero Project from a dropdown. Once exported, the expense is instantly linked to the correct project in Xero, with no extra steps. This seamless connection has transformed how we track project-related spending. What used to be a tedious, error-prone process is now streamlined and reliable. If you’re using Xero Projects, this integration isn’t just helpful—it’s a game changer.

Response from Expense OnDemand

Hi Winnie, Thank you for your kind response. So pleased to read that our expense solution has indeed made a difference right from the start. Do reach out to us if we can be of any assistance in the future. Thank you ExpenseOnDemand
NF
Natasa Finnegan
Posted 13 Jun 2025
5 out of 5 stars

Game-Changer for Managing Corporate Credit Card Expenses!

We've been using ExpenseOnDemand with Xero, and it's been a game-changer. With most of our spending on corporate cards, tracking used to be a hassle. Now, thanks to the real-time Bank Auto Feed via Moneyhub and ExpenseOnDemand, transactions are automatically assigned to the right claimants. The system even matches receipts, eliminating spreadsheets and follow-ups. Reconciling statements is now quick and stress-free. If your team uses corporate credit cards and Xero, this tool is a huge time-saver. Highly recommended!

Response from Expense OnDemand

Hi Natasa, Thank you for your kind feedback. So pleased to read that our expense solution has indeed made a difference right from the start - especially with the bank auto feed for the obtaining the credit card transactions from the bank. Do reach out to us if we can be of any assistance in the future. Thank you ExpenseOnDemand

Additional info

Shared data

Xero
Expense OnDemand
Contactsshared from Xero to Expense OnDemand and from Expense OnDemand to Xero
Tracking Categoriesshared from Xero to Expense OnDemand and from Expense OnDemand to Xero
Tax Ratesshared from Xero to Expense OnDemand and from Expense OnDemand to Xero
Reportsshared from Xero to Expense OnDemand
Receiptsshared from Xero to Expense OnDemand and from Expense OnDemand to Xero
Currenciesshared from Xero to Expense OnDemand and from Expense OnDemand to Xero

Functions

Accountant toolsBills and expenses

Industries

Accounting

App details

By ExpenseOnDemand Limited
Added in 2019

Countries

Australia, Canada, Global, Hong Kong, Indonesia, Ireland, Malaysia, New Zealand, Philippines, Singapore, South Africa, United Kingdom, United States

Languages

English

Support

Setup walkthroughContact supportsupport@expenseondemand.com

Follow

TwitterFacebookInstagramLinkedIn

15 day free trial available

Although Xero reviews each app in the Xero App Store, we can’t give any guarantees. It’s up to you to assess the performance, quality and suitability of any app before going ahead.