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Automated data entry and processing for your bills, receipts and invoices. Captured data includes invoice description and line items. Connect multiple folders to the same Xero organisation and set unique automation rules for different locations, projects or departments.


Datamolino automates data capture, coding and categorisation of your purchase bills, receipts and invoices. It significantly reduces time you would otherwise need to spend on repetitive bookkeeping tasks and manual data entry.

Are you an accounting company?

Datamolino can help you not only eliminate unnecessary data entry, but also streamline your processes and improve document collection from your clients throughout the month. Find out more

Nobody started a business to do paperwork

With Datamolino it is easy to collect all your paperwork and share it with your bookkeeper so you can focus on your business. Learn how it can work for your business

Key features Xero users benefit from

  • Automated data capture includes invoice description and line items
  • Advanced automation rules helping you with document coding
  • Ability to connect multiple folders to the same Xero organisation - organise documents for different locations, projects or departments into different folders with distinct automation rules
  • Intelligent PDF split - scan several multipage invoices into one pdf document and Datamolino will automatically split it for you
  • Connection to tracked inventory - export inventory items and line item quantities to Xero
  • Support for CIS (Construction Industry Scheme)
  • Fair, volume based pricing plans, all including unlimited number of folders and users
  • Easy import of documents - email your documents in, upload them via web app or snap a picture using our mobile app when you are on the go
  • User-friendly dashboard allowing you to easily check status of all your documents
Explore all features of Datamolino
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Datamolino + Xero

Initial connection of your Datamolino folder to your Xero organisation takes only a couple of clicks and less than a minute!

Once connected, Datamolino will automatically pull information such as contact list, ledger accounts, tax codes and tracking categories from your Xero settings. This means Datamolino will not only automatically capture data from your documents. It will also enable you to code your invoices before exporting them to Xero. And the best part? You can turn on auto export for any of your suppliers and entire process will be done by Datamolino automatically for you.

Reviews & ratings

4.9 out of 5 stars
331 Reviews
5 star(91%)
4 star(9%)
3 star(0%)
2 star(0%)
1 star(0%)
Sarah Eduarte-Abilay
4 out of 5 stars

Better app, Best staff

Datamolino is such a helpful ocr app. I am just new to it so I can't give it 5 stars yet, but it really looks promising. Integration is seamless. The part I am hoping to improve is the time to capture the details from an invoice. I am sure it will be developed soon. Michaela is very helpful and provided an excellent service. Thanks!
Gabi Lupu
5 out of 5 stars

Best option available on the market.

Started to look for an AP automation tool, conducted several meetings with AP automation providers, and Datamolino managed to stand out from the crowd due the below mentioned reasons and not only : 1. Seamless integration with Xero at no extra cost. Certain AP automation providers will ask you for an implementation fee, or and extra plug in. 2. The best price wise service on the market. 3.Ability to capture multiple lines, and as well to develop further OCR queries within the platform, to serve that extra bit of complexity your business might need, especially if you're a retailing business. 4.Ability to create an unlimited number of folders for each department/stakeholder in the business. Each folder will have its own unique email address. 5.Last but not least - Despite her thorough knowledge and ability to foresee how the platform will serve your business, Lubica is an absolute pleasure to work with.
Sophie Butcher
5 out of 5 stars


Thank you for your excellent support today. Sophie B

Additional info

Shared data

Receiptsshared from Datamolino to Xero
Invoicesshared from Xero to Datamolino and from Datamolino to Xero
Contactsshared from Xero to Datamolino and from Datamolino to Xero
Accountsshared from Xero to Datamolino
Usersshared from Xero to Datamolino
Tracking Categoriesshared from Xero to Datamolino
Tax Ratesshared from Xero to Datamolino
Credit Notesshared from Xero to Datamolino and from Datamolino to Xero
Bank Transactionsshared from Xero to Datamolino and from Datamolino to Xero

App details

Added in 2014


Australia, Canada, Global, Hong Kong, Indonesia, Ireland, Malaysia, New Zealand, Philippines, Singapore, South Africa, United Kingdom, United States




Setup walkthroughContact


+44 20 3322 8704


Although Xero reviews each app in the Xero App Store, we can’t give any guarantees. It’s up to you to assess the performance, quality and suitability of any app before going ahead.