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AI apps for bills and expenses

Unleash the power of AI software to automate your accounts payable processes. Effortlessly sync and file receipts, accurately match invoices to POs, and streamline countless other tasks, giving you back valuable time and peace of mind.

How do AI-powered bills and expenses apps work with Xero?

AI apps for bills and expenses are designed to automate your financial workflows, making tasks like expense tracking and bill processing more efficient. By using AI and machine learning, these apps can read your financial documents—like bills, receipts, and invoices—and automatically extract key information, categorise transactions, and sync the data directly to your Xero account. This means you can do less tedious manual data entry and keep your books up to date in near real-time, freeing you up to focus on growing your business.

What are the key features and benefits?

  • Automated data extraction. Using powerful and accurate AI, these apps can pull information from your bills and expense documents and file it correctly into Xero without you lifting a finger.
  • Smart categorisation. AI-powered categorisation of expenses keeps your data organised as it feeds into Xero, helping you maintain tidy books effortlessly.
  • Mobile capture. AI accounting software often has mobile functionality, allowing you or your team to capture and submit receipts on the go using a phone.
  • Streamlined approval workflows. From expense approvals to bill payments, AI software can help you set up custom workflows to automate common (and time-consuming) processes in your business.

Find your fit

Every type of AI software can integrate with Xero differently. To learn more, browse through the apps in this collection. Click on an app to find detailed information on how it works and integrates with your Xero account, and see ratings and reviews by other Xero users. Want to try an app? You can then get started directly from the app listing page in just a few clicks.

  1. Accountant tools, Documents

    Booke AI

    4.59 out of 5 stars
     103
    Accountant tools, Documents
    AI-Driven Bookkeeping: Automate Transaction Categorization, Fix Coding Errors
  2. Accountant tools, Bills and expenses

    Simple AI Accounting Module

    5 out of 5 stars
     1
    Accountant tools, Bills and expenses
    Meet your next accounting hire—an AI agent that thinks like an accountant. It breaks silos, auto-categorizes with reasoning, supports custom prompts, reconciles bank feeds, and cuts manual work by up to 90%.
  3. Bills and expenses

    Receipt Bot

    5 out of 5 stars
     1
    Bills and expenses
    A bookkeeping robot for accountants, bookkeepers & small businesses that accurately extracts data from invoices, receipts & bills & enters it in Xero.
  4. Bills and expenses, Documents

    DOKKA

    5 out of 5 stars
     2
    Bills and expenses, Documents
    DOKKA is an AI-powered AP automation platform that speeds up your invoice processing, approvals and document management. Directly integrated with Xero.
  5. Documents

    fileAI

    4.76 out of 5 stars
     37
    Documents
    fileAI leverages proprietary advanced AI OCR to extract and structure data from receipts, invoices, and bank statements, and more in real time. Eliminate manual entry, ensure always up-to-date, audit-ready records, and sync seamlessly with Xero for faster, more accurate bookkeeping.
  6. Accountant tools, Bills and expenses

    BookWell

    Accountant tools, Bills and expenses
    Save hours on manual data entry and categorization. BookWell’s AI automatically captures, categorizes, and syncs data from invoices & bank statements. Perfect for businesses and accountants who want to eliminate errors, improve accuracy, and focus on growth.
  7. Bills and expenses

    Restoke

    5 out of 5 stars
     2
    Bills and expenses
    The missing piece in restaurant management, it gives restaurant operators the tools to build a process and automate their entire back-of-house operation.
  8. Bills and expenses

    Receiptor AI

    5 out of 5 stars
     1
    Bills and expenses
    Automate your bookkeeping with Receiptor AI. Instantly extract and categorize receipts, bills, and invoices from emails, WhatsApp, and more—directly into Xero. Save hours on manual data entry and never miss a deduction.
  9. Ecommerce, Inventory

    Fresho

    5 out of 5 stars
     18
    Ecommerce, Inventory
    The market-leading order management platform built to help fresh food wholesalers operate more efficiently and service their customers better.
  10. Accountant tools, Reporting and forecasting

    FINNEX AI Assistant

    5 out of 5 stars
     3
    Accountant tools, Reporting and forecasting
    Use ChatGPT-style AI assistant directly in Excel to automate your Bookkeeping, Billing, Invoicing, and Reporting in Xero.
  11. Accountant tools, Bills and expenses

    Synced

    5 out of 5 stars
     4
    Accountant tools, Bills and expenses
    Effortlessly submit supplier bills and business receipts directly from Gmail and Outlook, streamlining your expense management workflows.
  12. Bills and expenses, Documents

    WellyBox

    Bills and expenses, Documents
    Find all your receipts in Gmail or Outlook automatically. Join 70,000+ customers using the power of GPT and OCR to automate manual admin tasks. Meet WellyBox, your AI virtual assistant for receipts.
  13. Bills and expenses, Invoicing and jobs

    Tofu

    4.97 out of 5 stars
     35
    Bills and expenses, Invoicing and jobs
    Tofu is an AI-born accounts payable solution. It processes invoices in 200+ languages, extracts the data, and posts it into Xero. With little setup, Tofu learns from past transactions and keeps getting smarter every day, helping bookkeepers and firms work faster, smarter, and with less stress.
  14. Bills and expenses, Documents

    BillBjorn

    4.87 out of 5 stars
     23
    Bills and expenses, Documents
    Scan invoices into Xero in seconds, not hours. Automate data entry, reduce errors with powerful OCR, and simplify your workflow. Effortlessly sync bills, receipts, and invoices into Xero with accuracy and speed. Start your free trial today and focus on growing your business stress-free.
Although Xero reviews each app in the Xero App Store, we can’t give any guarantees. It’s up to you to assess the performance, quality and suitability of any app before going ahead.