Overview
Running a café, bar, or restaurant is a constant balancing act. One week you’re packed, the next you’re quiet — and every decision on staff, stock, and budgets feels like a gamble. Viability gives you the tools to plan ahead, cut the guesswork, and run a more profitable venue with confidence.
Key Features & Benefits
AI Revenue Forecasting Know what’s coming. Anticipate demand with >95% accuracy so you can prepare for busy nights or quiet weeks.
Dynamic Benchmarking See how your venue stacks up against others and quickly spot where you’re overspending. Smart Rostering
Build rosters that actually match your sales, keeping service high and wages under control.
Supplier Budget Forecasts Stop over-ordering or running short — align your food and beverage spend to real demand.
Fixed Cost & Break-Even Tracking No more guessing. Understand exactly what you need to make each week to cover your costs.
Live Profitability Insights Track your profit in real time, so you don’t have to wait until the end of the month to know how you’re doing.
Outcome: Hospitality owners using Viability are lifting margins from under 6% to as high as 12–25% — while feeling more in control of their business.
Viability + Xero
Integration Details: Viability + Xero
Viability integrates directly with Xero to automate payroll, sync employee data, and connect rostering with financial workflows. The result is less admin, fewer errors, and clearer insights.
How it Works • Quick Setup – Connect Xero in minutes from Viability settings, with payroll calendars aligned automatically. • Employee & Pay Rate Sync – Import staff and rates from Xero, choose who to sync, and set a record date for when changes apply. • Smart Rostering – Build rosters using forecasts, templates, or past schedules, ensuring staffing levels match sales demand. • Timesheet Export – Once rosters are finalized, export timesheets from Viability into Xero as draft pay runs, ready to approve. • Ongoing Sync – Keep employee data up to date; re-sync when new hires or pay changes occur. Visual status indicators show export progress and payroll alignment.
Key Benefits • No double entry – Data flows directly between Viability and Xero. • Time savings – Automates rostering and payroll workflows. • Accuracy – Aligned calendars and synced rates ensure correct pay runs. • Efficiency – Links workforce planning, payroll, and financial reporting into one connected workflow.
With Viability and Xero, hospitality operators save time, reduce admin, and stay on top of both operations and finances.
Pricing plans
Viability
- AI revenue forecasting
- Smart rostering
- Supplier and budget management
- Dynamic benchmarking
- Live profitability insights
- POS integration
Getting started
Getting Started with Viability
- Getting Started Together
Once you submit your request through the Xero Marketplace, our onboarding team will reach out within 24 hours to guide you through your first steps. You’ll know what to expect, who to contact, and how we’ll support you along the way.
- Setup and Data Validation
You’ll begin by integrating your POS system and, where applicable, your accounting software. Viability then validates your data—ensuring POS revenue matches daily gross and net sales. Employee details can be imported or added manually, with accounting records aligned wherever possible. You can adopt Viability modules (Roster, Ordering, etc.) gradually, starting with a single module to ease the onboarding process.
- Test Run (Sandbox Mode)
Before going live, you’ll have access to a sandbox environment. This safe testing space allows you to explore Viability’s features—such as revenue reporting, rostering, and ordering—without affecting real operations. It’s a practical way to build confidence and ensure your team understands the system.
- Users and Access Control
Once your account is live, your admin can set up user access. Employees, managers, and payroll staff can be added with predefined roles or tailored permissions, ensuring each user has the right level of access for their responsibilities.
- Onboarding & Ongoing Support
Viability provides hyper-care onboarding support to ensure a smooth transition. Our team stays closely connected during your early stages and continues to provide guidance as you expand into additional modules and advanced features. Regular updates and resources are also available to help you get the most out of the platform.
From signup to full adoption, Viability ensures your onboarding is simple, supported, and tailored to your business every step of the way.
