Overview
Running an NDIS or Aged Care organisation is complex. Between managing client needs, scheduling staff, ensuring compliance, and handling billing, the administrative burden can be overwhelming. The paperwork piles up, valuable time is lost to manual data entry, and the risk of errors can impact your cash flow and compliance standing. You started your organisation to make a difference in people's lives, not to get buried in spreadsheets and admin. We understand this challenge deeply, which is why we created DayspringCare.
DayspringCare is a comprehensive, all-in-one care management platform designed specifically for Australian NDIS and Aged Care providers. Our mission is to simplify your operations, automate your administrative tasks, and give you back the time to focus on delivering quality care. We provide the tools you need to manage your entire workflow, from initial client intake to final invoice reconciliation in Xero.
DayspringCare Software + Xero
The seamless, two-way integration between DayspringCare and Xero is the cornerstone of a streamlined financial workflow for any NDIS or Aged Care provider. By connecting the two platforms, you eliminate the need for manual data entry, drastically reduce the risk of human error, and create a single source of truth for your financial information. This powerful connection bridges the gap between your service delivery and your accounting, ensuring accuracy, compliance, and faster payments.
The core of our integration revolves around automating the entire invoicing process. Here’s how it transforms your billing cycle:
From Timesheet to Xero Invoice in a Few Clicsk: When a support worker completes a shift, they log their time and activities in the DayspringCare mobile app. Once that timesheet is reviewed by an administrator, DSC automatically generates a detailed invoice. It correctly applies NDIS or Aged Care line items, quantities, and rates based on the specific services delivered. With a single click, this invoice is pushed directly to your Xero account, ready for you to send to the client, plan manager, or funding body.
Client and Staff Contact Sync: Keep your contact database consistent across both systems. When you add a new client or staff member to DayspringCare, their key details can be automatically created in Xero. This means you only have to enter information once, saving time and preventing discrepancies between your operational and financial records. Your client list in Xero will always match your active client list in DayspringCare.
Prepare for Payroll with Confidence: While DayspringCare is not a payroll system, it makes your payroll process in Xero significantly easier and more accurate. Approved timesheets provide a precise record of hours worked, including any overtime, weekend, or public holiday shifts. Your payroll manager can use this verified data to process pay runs in Xero with confidence, knowing the hours are accurate and have already been approved. This eliminates the need for manual timesheet calculations and reduces payroll errors.
By connecting DayspringCare and Xero, you are creating a powerful, automated workflow that drives efficiency across your organisation. Speed up your cash flow, enhance your financial visibility, and simplify your reconciliation and reporting. This integration gives you a clear, real-time view of your business’s financial health, directly linked to the essential care services you provide every day.
Pricing plans
This app includes a free 14 day trial
Essential
- A$9.50 per active user per month
- A$0.05 per transaction per month
- A$0.10 per sms segment per month
- A$0.02 per transaction per month
- Rostering
- Payroll (SCHADS Award)
- Invoice
- Support Worker Mobile App
- Staff Management
- Clients Records
- Incident Reporting
Premium
- A$19.50 per active user per month
- A$0.02 per transaction per month
- A$0.05 per transaction per month
- A$0.10 per sms segment per month
- Essential features
- Lead & Referral Management
- Jobs Board (Staff Lounge)
- Digital Card Validation
- Client Connect Portal
- REST API Integration
Getting started
Welcome to DayspringCare! We are excited to help you simplify your care management and streamline your connection with Xero. Our goal is to make your transition as smooth and straightforward as possible, so you can start seeing the benefits right away.
The absolute easiest and most secure way to begin is by using the official connection on this page.
Start by clicking the “Get this app” button. This button will launch a secure, guided process to connect your Xero organisation with DayspringCare. It's the first and most important step.
Your Simple Setup Process We’ve designed our onboarding to be a simple, step-by-step journey. Here’s what you can expect after you click “Get this app”:
- Authorise the Connection: You will be prompted to log in to your Xero account and grant permission for DayspringCare to connect. This is a secure process handled by Xero, ensuring your data is always protected. This step establishes the link that allows invoices and data to flow seamlessly.
- Create Your instance: Once the connection is authorised, you’ll be guided to create your new DayspringCare account. We'll ask for some basic information about your organisation to get your platform set up.
- Once the instance is created, follow the Xero setup knowledge base that includes sync contacts, clients, staff and earning rates.
You're Ready to Go! That's it. Your DayspringCare platform is now connected to Xero. You can begin scheduling shifts, have your team submit timesheets through the mobile app, and generate your first batch of invoices to send directly to Xero.
We Are Here to Support You
We understand that adopting new software can feel like a big step, but you are not alone. Our commitment is to your success.
