WorkflowMAX
164 Reviews
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Frazer Booth
Posted 18 Dec 2025
Frazer Booth
WorkflowMax is a reliable and easy-to-use job management tool. It helps keep projects, time tracking, and invoicing organised in one place, which saves time and improves visibility across jobs. Overall, it’s a solid system for managing workflows and staying on top of project costs. Thanks to Liz Tobin for the help on the software health check.
JB
Judith Bohren
Posted 18 Dec 2025
Great, flexible product
The software integrates seamlessly with Xero and provides us with the flexibility to record time and associated costs by job so we can give check on job profitability and invoiced time and costs. The reporting is the only area which is a bit cumbersome and needs some refinement.
CC
Clare Chamberlain
Posted 16 Dec 2025
Vital tool for keeping jobs profitable
It's adaptable to our needs and easy to create individual reports to ensure we're keeping track of time and budgets
DN
David Notman
Posted 15 Dec 2025
WorkflowMax Integrations
WorkflowMax is a great time-saver for a small business. The integration with Xero is pretty much seamless and will get even better when multi-currency is introduced. The new Zapier integration is great and means we now have direct integration with our ISO9001 quality system.
JH
Jayne Hamilton
Posted 15 Dec 2025
Intuitive user interface
The intuitive interface makes it easy to manage tasks and track time.
MN
Merryl Newton
Posted 4 Dec 2025
API
Generally we have enjoyed working with WorkFlowMax and very much appreciated the effort you went to so that the transfer from the old WFM to the new went well despite being a bit stressful. The main problem we have is that we enter customer details into WFM but we have other software applications that need to be populated with the same data. Our IT provider says they need and API from Workflow Max to enable that to happen but you have refused to develop or release that. This is very annoying and becoming a big factor in our decisions about software going forward as we grow our business. It would be awesome if you could put some work into this as soon as possible.
Response from WorkflowMAX
Hi Merryl, thank you so much for taking the time to share your feedback. We’re really glad to hear that your move from the old WorkflowMax to the new platform went smoothly, even if a little stressful — we truly appreciate you being on the journey with us.
We completely understand how important it is for your other software systems to stay in sync with your customer information. The good news is that the new WorkflowMax does include API functionality that allows exactly this. Your IT provider can integrate with our API to populate your other applications with the same data entered into WorkflowMax.
All API documentation is publicly available, and our team is more than happy to assist your IT provider if they have questions about getting connected. We'll raise a support ticket on your behalf now in order to get this sorted for you.
We hope this helps resolve the issue you’ve been experiencing, and we’d be grateful if you’d consider updating your rating once you’ve had a chance to explore the API documentation. Your feedback genuinely helps us improve!
Thanks again for your support,
The WorkflowMax Team
Although Xero reviews each app in the Xero App Store, we can’t give any guarantees. It’s up to you to assess the performance, quality and suitability of any app before going ahead.