I previously worked with Oracle at a UK Tier 1 contractor, and I saw firsthand how bloated software can actually hurt financial control. Now at an Australian SME, I still need that same Tier 1 budget discipline — just without the bloat. Planyard hits that sweet spot. It provides structured budgets, strong cost controls, and a professional ERP-level feel, but it’s simple, quick to set up, and practical to use. The Oracle rollout took years, and teams still relied heavily on Excel spreadsheets afterwards. I set up Planyard myself in just a few days. It’s now our strict gatekeeper for purchase orders, handles tax and retention rules smoothly, and generates professional remittance notices our subcontractors rely on. For any QS in the UK or Australia, it delivers real financial clarity without the spreadsheet headaches. Planyard does exactly what it says on the tin.

Planyard with Xero works so efficiently to ensure good cost control and monitoring of projects while also providing stakeholders with up to date information. Can't recommend highly enough. The support during implementation was very good also.

Without real-time cost tracking, it’s easy to mistake being busy for being profitable. We needed a system that told us which projects were actually making money before it was too late. With Planyard’s seamless integration with Xero, every purchase order, subcontractor payment, and invoice flows directly into our accounting system—giving us instant financial clarity without manual data entry or reconciliation headaches.

We love how simple, intuitive and powerful Xero is but were having difficulty finding a project management add on that was equally intuitive and powerful, until we discovered Planyard. Planyard has transformed how we view our projects and ensures the finance team, project managers and the subcontractors have a clear view of the project finances. The support is exceptional and Planyard team are always available to give us a hand or listen to suggestions for new features. The Xero integration is extremely fast and reliable :)

What do you like best about Planyard? Keeps everything in one place, especially with its interface with Xero. Ease of input. What problems is Planyard solving and how is that benefiting you? Tracking of costs against budgets for projects at a moment's glance.

I have been working on cloud accounting tools like Xero which are excellent, but they don’t have a specific construction-based costing tool, until now. Construction companies rely on expensive quantity surveyors and project managers to do a lot of data input on packages such as Excel which takes them away from focusing on value-added activities and driving the profit growth. When I came across Planyard, I was relieved that there was finally a solution to this problem. Quotes, subcontract orders, purchase orders, invoices, progress bills, etc are put on the system and it’s linked directly to the budget, CVRs, subcontractors, and the suppliers. This is making people’s lives a lot easier. Data is at hand, it’s automated and it gets everyone away from the out-dated requirement to fill out spreadsheets. Its simply making my clients more profitable.