ApprovalMax
542 Reviews
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JF
Jane Fletcher
Posted 21 Jul 2025
So Easy
This app makes it so easy to get invoices and bills approved and paid on time. When we set up a new management structure for approvals and it all had to change, that was so easy too.
IW
Ira Wilkinson
Posted 16 Jul 2025
Great functionality
The entities we utilise approvalmax have multiple approvers that are located across the country. With the integration function with xero information is entered once in xero and pushed into Approvalmax so that the approvers can view the source documentation attached in xero, amounts to be approved and coding of the expense. The approvers are then recorded and approvals are timestamped. This is critical from an audit perspective at year end.
Response from ApprovalMax
Big win when the teams are in sync and audit time’s a breeze — thanks, Ira!
NB
Nokuphila Buthelezi
Posted 16 Jul 2025
Xero Integration
The integration between ApprovalMax and Xero is amazing.
Response from ApprovalMax
Nokuphila, thank you — this is the kind of feedback we love to see!
AD
Andy Doherty
Posted 18 Jun 2025
Excellent System
First time using ApprovalMax and it is an excellent way to efficiently approve and manage multiple costs
Response from ApprovalMax
You never forget your first approval! Thanks for giving ApprovalMax a go.

Carol Wald
Posted 11 Jun 2025
Customised Approval Process
As a Charitable Trust, we have approval protocols. Approval Max allows bills to be approved for payment without the need for paper documents, also it also gives evidence of approval to the auditors, again without the need for paper documents, saving the Trust time and $ in the process. Approval Max works seamlessly with our online accounting software.
Response from ApprovalMax
Great to hear your keeping the auditors happy and the workplace paperless Carol!
EP
EO Position
Posted 10 Jun 2025
Approvalmax
Good app to have however sometimes it drops approvers off and we have to onboard staff or add GL codes to staff more than once which can get quite frustrating. Otherwise it's great as an approval process.
Response from ApprovalMax
Thanks for the feedback — it’s really helpful. What you’ve described isn’t expected behaviour, and we can see how that would be frustrating. The best next step would be to reach out to our support team https://support.approvalmax.com/portal/en/kb/articles/contact-us so they can take a closer look and help sort it out. On a positive note, it’s great to hear the approval flow is working well overall.
Although Xero reviews each app in the Xero App Store, we can’t give any guarantees. It’s up to you to assess the performance, quality and suitability of any app before going ahead.