Overview
Bedful is an online booking and management system for all types of holiday accommodation businesses: campsites, glamping sites, holiday parks, self-catering accommodation, holiday cottages, B&Bs, hotels, hostels and more.
Hundreds of accommodation providers across the UK already use Bedful. Our booking system also powers coolcamping.com, one of the most well-known camping and glamping websites in the UK.
You can try it for free for 30 days to make sure you like it. We’re confident you will! Once you've explored the trial mode, simply subscribe to one of the Bedful plans to start taking bookings on your own website.
Bedful Booking System + Xero
You can connect your site with Xero in order to see invoices in Xero automatically populated with the line items and customer details from each booking you receive. The integration works via API so is instantaneous, with each booking sent straight to Xero as an invoice referencing the booking details.
Getting started
To connect with Xero follow the following steps:
-
Create inventory items on Xero. If you want itemised invoices to appear in Xero for each booking, you should create inventory items on Xero for every booking item you wish to track. You can then link up the units and extras on your bedful site with the items in Xero. So first create items for each unit and extra you sell on your Xero system, and then proceed to connect with Xero using the instructions below. You may already have these items set up, in which case you can proceed to step 2.
-
Create the API integration. First visit the site Setup API tab in order to create an integration. Click Add Integration, and choose the integration type of 'Xero'. Name it Xero integration. Leave it set to draft till you get it set up.
-
Connect with Xero. Now that you have created an integration, edit the integration, choose the Connect tab, and click Connect with Xero. You will then be taken to the Xero website, where you should log in and authorise the connection. Once you are connected, you'll be taken back to the integration connect screen.
-
Connect your units and extras. You should then click on the units tab, and choose the item you want each unit to be assigned to in invoices. You can do the same with extras on the extras tab. You should connect every unit and extra to an item on Xero, and choose which account and tax rate applies to this item on Xero, so that your invoices show the correct details. All prices on bedful are inclusive of taxes.
-
Make the integration live. Finally, once you're happy the integration is properly connected, you should edit the integration one last time and set it to live, so that when you receive bookings or create new bookings via the dashboard, they will be sent straight to Xero as an invoice referencing the booking details. Bookings which are not yet paid will be set to draft status in Xero. Once the integration is live you should avoid editing it - if you do edit it you will need to reconnect all the units and extras.
Any booking made on the dashboard or a channel is synced automatically once the booking occurs. There are no settings related to synchronizing.
