Top bills and expense management software for 2026
Managing cash flow and tracking spending are vital for business health, but manual data entry and lost receipts can slow you down. These popular apps for automating spend management and capturing receipts can help solve these exact problems. If you’re looking for the best accounts payable software to pair with Xero, explore the Spend Streamliners Power List to help reduce admin, improve accuracy, and speed up reconciliation.
How bills and expense management software can help your business thrive
Whether you need a simple receipt management app or a complex multi-entity solution to streamline your accounts payable and receivable processes, these integrations offer powerful ways to automate your financial admin.
Meet 5 popular expense and receipt management apps for Xero
- Dext: Captures data from receipts, invoices, and bank statements while syncing your Chart of Accounts, auto-categorising and publishing items to Xero in seconds.
- ApprovalMax: Automates multi-step approval workflows for bills and purchase orders before they reach Xero.
- Expensify: Uses AI to scan receipts, manage corporate cards, and reimburse expenses in as little as one day.
- EzzyBills: Employs smart OCR to read bills and receipts, pushing them to Xero as Spend Money or expense claims instantly.
- Lightyear: Processes accounts payable documents faster through automated multi-tier approval workflows and line-item data extraction and pushes data directly into Xero.
Explore the full list of top bills and expenses apps below or see all lists.
Accountant tools, Bills and expensesDext
4.81 out of 5 stars1080Accountant tools, Bills and expensesAutomate your bookkeeping with Dext. Capture receipts, track expenses and mileage, and connect to Xero, 11,500+ apps, banks, and more. Save time, reduce errors, boost efficiency. Free trial!
Bills and expenses, Invoicing and jobsApprovalMax
4.8 out of 5 stars594Bills and expenses, Invoicing and jobsApprovalMax makes it easy for Xero customers to build robust financial controls across accounts payable (AP) and accounts receivable (AR).
Accountant tools, Bills and expensesRevolut Business
3.4 out of 5 stars5Accountant tools, Bills and expensesConnect your Revolut Business account with Xero to track transactions, record receipts, tax rates, categories, and import and export bills, along with many other features. You can also allow customers to pay your Xero invoices directly into your Merchant account using Revolut's Payment Gateway.
Bills and expenses, PaymentsPleo
4.97 out of 5 stars128Bills and expenses, PaymentsSave time and money by simplifying your business spending with Pleo. Make lost receipts a thing of the past by going digital, get full control over company spending, and wave goodbye to manual data collection.
Bills and expenses, Invoicing and jobsEzzyBills
4.91 out of 5 stars176Bills and expenses, Invoicing and jobsEzzyBills automates bookkeeping by extracting line details and assigning account codes. It enriches your Xero data by customizing extraction from any invoice formats. Capture receipts via mobile. Manage expense claims. Enable multi-level approvals. Send job costs to your job management software.- Bills and expenses
Lightyear
4.98 out of 5 stars143Bills and expensesAutomate accounts payable with AI-powered data extraction. Process invoices 80% faster with automated approval workflows, seamless Xero integration, and line-by-line accuracy. Eliminate manual data entry and focus on what matters most. 30-day free trial available. 
Bills and expenses, DocumentsDatamolino
4.92 out of 5 stars402Bills and expenses, DocumentsDatamolino automates the processing of data from your financial documents, including: • Bills • Receipts • Bank Statements. Captured data includes invoice description and line items. Supports multi-entity and multi-location businesses. Unique rules for each entity, location, project or department.
Bills and expenses, PaymentsExpensify
4.46 out of 5 stars497Bills and expenses, PaymentsTrack expenses, book travel, reimburse employees, manage corporate cards, send invoices, and pay bills—all in one place. Whether you're self-employed, running a small business, managing a team, or overseeing global finances, let Expensify handle your travel and expense, at the speed of chat.
Bills and expenses, EcommerceDext Commerce
4.84 out of 5 stars77Bills and expenses, EcommerceReconcile itemized digital commerce transactions in Xero with data from over 30 integrations including Amazon, Shopify, Stripe, PayPal, eBay, Etsy, Walmart, Square, Wix, Squarespace, Faire and more. Dext Commerce is a global leader in digital commerce accounting automation.
Bills and expensesReceipt Bot
5 out of 5 stars1Bills and expensesA bookkeeping robot for accountants, bookkeepers & small businesses that accurately extracts data from invoices, receipts & bills & enters it in Xero.
Bills and expenses, PaymentsLandlord Studio
4.83 out of 5 stars6Bills and expenses, PaymentsLandlord Studio is a property management and accounting software designed for landlords. Bring together all your properties, financial accounts, tenants, and more into one easy-to-use app. Gain better financial insights into your portfolio with industry-specific reports that make tax time a breeze.
Bills and expensesReceiptor AI
5 out of 5 stars1Bills and expensesAutomate your bookkeeping with Receiptor AI. Instantly extract and categorize receipts, bills, and invoices from emails, WhatsApp, and more—directly into Xero. Save hours on manual data entry and never miss a deduction.
Although Xero reviews each app in the Xero App Store, we can’t give any guarantees. It’s up to you to assess the performance, quality and suitability of any app before going ahead.