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ApprovalMax

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Reviews by verified Xero users.
4.8 out of 5 stars
576 Reviews

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PG
Pragnesh Gandevia
Posted 14 Oct 2025
5 out of 5 stars

Great App

Primarily use for remote authentication of Bills by Trustees who are placed in different locations. Works smooth. Can manage conflict of interest as well. (Approvers cannot approve their own or related bills). Produces audit trail report as well for auditors. Some features, you have to pay extra, but wish they were included in the base subscription price as its not cheap. Overall great product and well thought out.
PR
Phonphimon Rungreang
Posted 14 Oct 2025
5 out of 5 stars
NA
EE
Emilija Edrovska
Posted 13 Oct 2025
5 out of 5 stars
This tool has significantly improved our invoice approval process. What used to be a time-consuming and inefficient task is now smooth, fast, and well-organized. It’s made a real difference in our workflow, helping us stay on top of approvals and reduce delays. Highly recommended for any team looking to simplify their finance operations.

Response from ApprovalMax

You've made our day Emilija — knowing ApprovalMax has made your day-to-day easier is exactly why we do what we do. Thanks for taking the time to share it.
ZS
Zynie Streicher
Posted 13 Oct 2025
5 out of 5 stars

ApprovalMax Review

We’ve been using ApprovalMax in our organization, and I can honestly say I’m extremely impressed and satisfied with this program. It has made our approval workflows so much simpler, faster, and more transparent. The interface is clean and intuitive, and setting up approval hierarchies is effortless. What I particularly appreciate is how seamlessly it integrates with Xero, allowing us to maintain complete control over financial approvals without unnecessary manual work or back-and-forth communication. Since implementing ApprovalMax, our approval process has become far more efficient — we can track every step, reduce delays, and ensure accountability across departments. The audit trail feature also gives us peace of mind for compliance and reporting. I highly recommend ApprovalMax to any business that wants to streamline their approval process and maintain strong financial control. It’s reliable, user-friendly, and genuinely adds value to daily operations.

Response from ApprovalMax

Thanks for such a detailed review and the recommendation, Zynie — it’s always rewarding to hear how ApprovalMax is helping your team keep approvals clear and fast.
FM
Fazia Mohammed
Posted 10 Oct 2025
5 out of 5 stars
Easy to navigate through the website. Very efficient.

Response from ApprovalMax

Thanks Fazia — love hearing it was easy to get around. Fewer clicks, more approvals.
MH
Melanie Hatch
Posted 10 Oct 2025
5 out of 5 stars

New PO and Bill automation

This new product is really efficient. it pulls out the data accurately and is easy to add/amend details as needed. The best Accounts Payable automation tool I've tried so far! would be awesome to be able to 'copy' a purchase order to a bill without waiting for it to be approved as this would enable both of these processes to be completed in one step increasing efficiency.

Response from ApprovalMax

Thanks for the 5 stars, Melanie! POs need to be approved first to avoid mismatches or spend sneaking through without the green light. It keeps the process tidy and the finance team sleeping well at night.
Although Xero reviews each app in the Xero App Store, we can’t give any guarantees. It’s up to you to assess the performance, quality and suitability of any app before going ahead.