You’re on the Australia site
Select a region

WorkflowMax

Reviews & ratings
Free 14 day trial available
Get this app
Reviews by verified Xero users.
3.2 out of 5 stars
137 Reviews

Sort and filter

Rating
Sort

Most recent reviews

AJ
Abigail Jeffreys
Posted 24 Oct 2025
5 out of 5 stars
WFM has really changed how we manage our workflow as a company. It has streamlined our functions from Quote to Job and invoicing making everything available in one place and linked together. We are able to accurately record hours worked on a job and see the job progress in real time. The reports and custom fields have helped us analysis areas and identify where we can improve. WFM is continuing being updated and improved and the support is prompt. It is a user friendly software to use and if already a xero user you will pick it up really easily.
GC
Gabriella Cameron
Posted 23 Oct 2025
5 out of 5 stars

Good to be back on WFM

Good to be back on the new WFM, some great functions still available from before it was build back up again, with the new additional tools, reporting etc. Having used another similar software, i can tell you this is a million times better not to mention the support we had along the way. There are still some niggly bits, but it's getting there. It works amazing for our business. Simple, logical and clear.
SS
Samuel Schlecht
Posted 22 Oct 2025
4 out of 5 stars
Upgrading from prior 3 star review. Still some frustrations, but overall working really well and trending in the right direction.

Response from WorkflowMax

Thank you so much for the upgrade! It's great to know that we are heading in the right direction and that things are improving for you. Sorry to hear that there are still some aspects that are causing frustration. Please pass these on to our Support Team and we can see what can be done to help.
JD
Jon Davies
Posted 17 Oct 2025
5 out of 5 stars

A reliable system that's going from strength to strength

We first started using WorkflowMax in our agency back in 2016 and it fast became the backbone of our job quoting, time tracking and profitability management. When version 2 was announced and that they would be rebuilding the entire system from the ground up on a modern platform in just a year I was sceptical but oh boy did they deliver. On time and with a migration process that was well thought out and went very smoothly. Today, the system is starting to see new features and integrations being released regularly which I think will continue to help a creative, agile business like ours to apply a little bit of structure and process to the way we work.

Response from WorkflowMax

Thank you so much for your fantastic review and for being a long-term WorkflowMax user! It’s wonderful to hear how the system has supported your agency for nearly ten years! We really appreciate your trust through the transition to WorkflowMax 2 and are delighted to hear that the migration process went smoothly. Your feedback on the new features and integrations means a lot, and we’re excited to keep building new tools that help businesses like yours thrive.
RB
Robert Burns
Posted 17 Oct 2025
5 out of 5 stars
I have had WFM for many years and found it a very useful tool to make the administration of my business easier to maintain

Response from WorkflowMax

Thank you for the great review, and for being a long-time WorkflowMax user! We’re so pleased to hear that the system has continued to make managing your business easier over the years. Your ongoing support means a great deal to us, and we’re glad WorkflowMax continues to be a valuable part of your operations.
DL
Danny Lukic
Posted 16 Oct 2025
5 out of 5 stars

Great customer service/support!

Any time I need support from Workflowmax, regarding technical issues or reporting, they are helpful and thorough. Can't recommend their support team enough!

Response from WorkflowMax

Thank you so much for your 5-star review! We’re thrilled to hear that you’ve had such a positive experience with our support team. Providing help and assistance is something we take great pride in, so it’s wonderful to know it’s making a difference. We really appreciate your recommendation and your continued trust in WorkflowMax!
Although Xero reviews each app in the Xero App Store, we can’t give any guarantees. It’s up to you to assess the performance, quality and suitability of any app before going ahead.