Bills and expenses
Easily collect, process, and manage your receipts and invoices with expense tracking and bill payment apps. Expense management software can automatically turn your bills, invoices and more into Xero data, automating data entry to save you time.
Bills and expensesCostTracker
5 out of 5 stars1Bills and expensesCost control made easy! A simple and easy-to-use purchase order system. Helping small businesses gain real-time control of commitments and spend.
Bills and expenses, CRM and marketingApptivo
Bills and expenses, CRM and marketingCloud business management software with 60+ suites of applications to manage your complete business workflow and streamline your end-to-end operations right from where you are.
Bills and expenses, InventorySupply'd
Bills and expenses, InventorySupply’d is the ultimate end-to-end ERP platform built for food and retail businesses, streamlining everything from purchasing and production to inventory, sales, and delivery—so you can focus less on admin and more on growing your business.
Bills and expenses, InventorySetyl
5 out of 5 stars2Bills and expenses, InventoryGain full visibility and control over your IT assets, software licenses, usage, and spend with the Setyl IT Asset Management Platform.
Bills and expensesTailride
Bills and expensesConnect Tailride and Xero to automate your financial admin. Effortlessly track company card expenses, reconcile payments, and streamline bookkeeping for your business travel. Sync spending in real-time and get a clear view of your finances.
Bills and expenses, Reporting and forecastingDayFive
5 out of 5 stars3Bills and expenses, Reporting and forecastingDayFive is a financial management app. It gives you a clear, real-time view of spending, earning, and forecasting without needing to understand accounting jargon. It helps you stay in control of money, approvals, and targets. Your automated accounting assistant and business money sidekick.
Bills and expenses, Invoicing and jobsInvoice Tracker
Bills and expenses, Invoicing and jobsInvoice Tracker syncs automatically with Xero every few minutes, so once you receive a payment the email reminders will stop.
Bills and expensesExpenseMonkey
5 out of 5 stars1Bills and expensesSimplest expense management platform — set up in under a minute and saves up to 8 hours monthly. Capture receipts from mobile, email, or desktop, and ExpenseMonkey will extract details, convert currencies, and sync approved expenses directly to Xero.
Bills and expenses, Invoicing and jobsDerive
Bills and expenses, Invoicing and jobsDerive streamlines purchasing and AP for multi-entity Xero organizations. Route approvals, match POs, automate AP, and gain unified visibility across every entity.
Bills and expenses, Invoicing and jobsPluto
Bills and expenses, Invoicing and jobsModern corporate cards powered by an expense management platform to control all business spending. Close your books 10x faster.
Bills and expenses, Time trackingVaricon
5 out of 5 stars9Bills and expenses, Time trackingVaricon is an AI-powered, fat-finger-friendly cost and field management platform for civil construction. We connect site to office in real time, giving contractors instant visibility into costs and helping reduce financial risk with smart, streamlined project management.
Accountant tools, Bills and expensesBuildern
5 out of 5 stars1Accountant tools, Bills and expensesBuildern is the complete construction project management and takeoff software with budgeting, communication, project management tools that mesh seamlessly with your current workflows and processes.
Bills and expenses, InventoryAirPurchase
5 out of 5 stars7Bills and expenses, InventoryAI Procurement, Inventory & Central Kitchen Management for Food & Beverage Industry (Tailored for restaurant, bar, cafe, bakery, hotel...)
Bills and expenses, Invoicing and jobsTop 5
Bills and expenses, Invoicing and jobsDon’t have time to find out where all your money is going? Customers not paying their bills? This mobile app is that info, in your pocket
Bills and expenses, Reporting and forecastingEasyAccrue
Bills and expenses, Reporting and forecastingEasyAccrue automates your accruals and prepayments and simplifies monthly reporting. Free version available
Accountant tools, Bills and expensesBookWell
Accountant tools, Bills and expensesSave hours on manual data entry and categorization. BookWell’s AI automatically captures, categorizes, and syncs data from invoices & bank statements. Perfect for businesses and accountants who want to eliminate errors, improve accuracy, and focus on growth.
Bills and expenses, Invoicing and jobsJACK App
5 out of 5 stars1Bills and expenses, Invoicing and jobsJACK App is an all-in-one construction management software designed for builders and trades. Save time and money with JACK's estimating, project management, timesheet, and cashflow forecasting features.
Bills and expenses, DocumentsSmartDocs 360
Bills and expenses, DocumentsAI-powered and OCR solution that effortlessly transforms documents into smart digital data with actionable insights. Capture a document or image, extract the data and import it into Xero.
Bills and expenses, Invoicing and jobsPulsify
5 out of 5 stars5Bills and expenses, Invoicing and jobsAutomate accounts payable for Xero. AI-powered invoice capture, line-item extraction, and pre-approval risk checks - catch duplicates, fraud, and PO mismatches before you pay. Multi-document splitting, approval workflows, and smart categorisation built in.
Bills and expenses, PaymentsTipalti
3.86 out of 5 stars7Bills and expenses, PaymentsModernize your business with Tipalti’s holistic finance automation solution - gain better visibility and control of your company spend, save money, and run your business and finance team more efficiently. Solve complexity around cross-border use cases while extending the power of Xero
Accountant tools, Bills and expensesSimple AI Accounting Module
5 out of 5 stars12Accountant tools, Bills and expensesMeet your next accounting hire - an AI agent that thinks like an accountant. It breaks silos, auto-categorizes with reasoning, supports custom prompts, reconciles bank feeds, and cuts manual work by up to 90%.
Bills and expenses, Invoicing and jobsApprovalMax
4.79 out of 5 stars616Bills and expenses, Invoicing and jobsApprovalMax makes it easy for Xero customers to build robust financial controls across accounts payable (AP) and accounts receivable (AR).
Bills and expensesAutoEntry
4.71 out of 5 stars465Bills and expensesAutoEntry automates data entry, analysis and document storage of all of your bills, receipts, sales invoices, bank and card statements
Bills and expensesCheckeeper
3.75 out of 5 stars13Bills and expensesCheckeeper + Xero makes printing A/P checks quick and easy. Quickly see all your bills from Xero, import them in a single click, and mail checks with delivery as soon as next day! Already have your own check stock? With Checkeeper you can print on virtually any check stock, directly on your printer.
What is expense management software?
Expense management software takes the hassle out of collecting, tracking and approving expenses in your business. When integrated with Xero, these apps and trackers automate data entry and bookkeeping, freeing you up to focus on other parts of the business.
What are the benefits of expense management software?
Reduce data entry errors. No more manually entering data from a document into Xero. Pull details like supplier names, due dates and more from documents of all kinds, automatically.
Keep your data organised. Automatic AI-powered categorisation of expenses keeps your data organised as it feeds into Xero, creating and maintaining tidy books effortlessly.
Easily reimburse and pay. Staff can capture and submit receipts on the go, and you can easily reimburse them and pay bills with streamlined, automated workflows.
Up-to-date numbers. When you’re tracking all of your business expenses with an app, your data is always accurate and ready to share with your accountant when they ask for it.
What are the typical features of expense management software?
Receipt and invoice capture. From paper receipts to PDF invoices attached to emails, it’s simple to collect and file expenses and bills, all in one place.
Data extraction. Using powerful and accurate AI, these apps can pull information from your bills and expense documents and file it correctly into Xero, without you lifting a finger.
On-the-go expense tracking. Most of this software has mobile app functionality that allows employees to capture receipts and log expenses on the go with their phones.
Smooth approval workflows. From approvals to payments, this type of software allows you to set up custom workflows to automate tedious tasks.
How expense management apps work with Xero
Expense management tracker apps integrate with Xero to eliminate the need for double handling your data, giving you a secure, reliable flow of information between the two systems.
Connecting an expense management tracker to Xero allows you to:
Easily extract data from bills and expenses of all kinds and see it reflected in your Xero account, automatically
Synchronise your chart of accounts, purchase orders, tracking categories, tax rates and more across your software, so you have a reliable, single source of truth
Keep your financial documents organised and secure
Find your fit
Every expense management software integration with Xero can be different.
To learn more, browse through the expense management apps in this category. Click on an app to find detailed information on how it works and integrates with your Xero account, and ratings and reviews by other Xero users. Want to try an app? You can then get started directly from the app listing page in just a few clicks.