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ApprovalMax

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Reviews by verified Xero users.
4.8 out of 5 stars
580 Reviews

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RM
Ross McGregor
Posted 20 Oct 2025
5 out of 5 stars

The missing link!

ApprovalMax is exactly what Xero should have out of the box - the workflow configuration is flexible and simple and the integration with Xero is so tight and efficient it's like it's a built in module. Absolutely worth it - no hesitation in recommending.

Response from ApprovalMax

Being called the missing link might be our favourite compliment yet, Ross — really appreciate the kind words and recommendation.
JO
Justin O'Halloran
Posted 17 Oct 2025
5 out of 5 stars

Efficient and effective

The Xero interface is seamless and the OCR function to capture invoices is a massive time saver for us.

Response from ApprovalMax

We’ll take that as a glowing review for both ApprovalMax and Capture — you’ve made our day Justin.
SM
Sixolile Mabombo-Benson
Posted 16 Oct 2025
5 out of 5 stars

Easy to use

Works as advertised. I like the split screen option that means you can clearly see what you're approving if working at a laptop. Xero should add this feature for their Bills view.

Response from ApprovalMax

Love it Sixolile. The split screen is a quiet hero - we’ll happily let Xero borrow the idea.
TM
Tiina Mõtuste
Posted 15 Oct 2025
3 out of 5 stars

I do not use the app in my smartphone

I do my work in my laptop, I cannot rate the app

Response from ApprovalMax

Thanks for your note, Tiina and for using ApprovalMax on desktop. The mobile app is just an extra option for approvals on the go, so no problem if you haven’t used it. You’re very welcome to share your experience with the desktop version instead and update your rating.
PG
Pragnesh Gandevia
Posted 14 Oct 2025
5 out of 5 stars

Great App

Primarily use for remote authentication of Bills by Trustees who are placed in different locations. Works smooth. Can manage conflict of interest as well. (Approvers cannot approve their own or related bills). Produces audit trail report as well for auditors. Some features, you have to pay extra, but wish they were included in the base subscription price as its not cheap. Overall great product and well thought out.

Response from ApprovalMax

Happy to hear approvals are keeping pace across your team, even from afar. That’s exactly the kind of smooth workflow we love to see Pragnesh — virtual high fives all around!
PR
Phonphimon Rungreang
Posted 14 Oct 2025
5 out of 5 stars
NA

Response from ApprovalMax

We’ll take those two words (nice app) any day. Thanks Phonphimon!
Although Xero reviews each app in the Xero App Store, we can’t give any guarantees. It’s up to you to assess the performance, quality and suitability of any app before going ahead.